Dr Jitendra Singh launches e-Service Book of DoPT
employees
Online Vigilance System of
Board and below Board Level Executives of CPSEs
launched
The
Union Minister of State (Independent Charge) Development of
North-Eastern Region (DoNER), MoS PMO, Personnel, Public
Grievances
& Pensions, Atomic Energy and Space, Dr Jitendra Singh
launched
Online Vigilance System of Board and below Board Level
Executives of
Central Public Sector Enterprises (CPSEs) here today. He also
launched
e-Service Book of the Department of Personnel & Training
(DoPT)
employees on the occasion. The Cabinet Secretary Shri P K
Sinha, the
Additional Principal Secretary to the Prime Minister, Dr P K
Mishra,
Central Vigilance Commissioner Shri K. V. Chowdary, Vigilance
Commissioners Shri Rajiv and Dr T. M. Bhasin, CBI Director
Shri Alok
Kumar Verma, Secretary CVC, Smt Nilam Sawhney, Chairman,
Public
Enterprises Selection Board (PESB), Shri Sanjay Kothari,
Secretary, DoPT
Shri B. P. Sharma, Secretary to the Prime Minister, Shri
Bhaskar Khulbe
and senior officers of DoPT were also present on the
occasion.
Speaking
on the occasion, Dr Jitendra Singh said the launch of the
online
vigilance system is indeed a breakthrough. He said this will
bring
transparency and accountability in the system. As we move
ahead with
this initiative, many practical issues will keep arising and
they will
be tackled in due course, he added. Referring to the launch of
e-Service
Book, Dr Jitendra Singh said that in the long run it is going
to touch
each and every Central Government employee in the country. He
said that
most of the issues arise out of Service Book related matters
and delay
in disbursement of pensions, which will be resolved by this
initiative.
Dr Jitendra Singh said that these initiatives are in tune with
the Prime
Minister Shri Narendra Modi’s mantra of ‘Maximum Governance
and Minimum
Government’.
The Central Vigilance Commissioner
Shri K. V.
Chowdary said that the online vigilance system will be updated
regularly
and it is a major step in the process of promotions and
appointments
and will bring transparency in the process. It will minimize
the scope
of any confusion, he said. The CVC said that this will also
curtail the
delay in the processes, the cases which used to take months
will now be
resolved in one or two days. He said that improvements will be
brought
in as and when needed.
The Online Vigilance System
is a
technology based mechanism introduced to obtain vigilance
status of
120-130 Board Level executive appointments made annually of
Central
Public Sector Enterprises (CPSEs) timely, accurately and
objectively so
that process of their appointment is expedited. The system
would enable
efficient vigilance clearance of officers on real time basis
who apply
for these senior level posts. This system would facilitate CVC
to decide
on Vigilance Clearance early based on updated information.
System will
cover all CPSEs, Banking, Insurance and other Financial
Institutions.
The Online system will have modules for DoPT, CVC, CVO, CBI,
PESB and
ACC. To make the system secure, the Web portal has the feature
of
authentication of users from Ministries/Departments by DoPT
and the
users of CPSEs by the concerned Ministry/Department. The users
can log
in based on e-sign (OTP to be sent to the email/mobile every
time). The
system also maintains transaction log. The implementation of
online
vigilance status of board level executives of CPSEs would
require
feeding/updating of data pertaining to the details of
employee’s
vigilance profile, i.e. pending disciplinary proceedings,
status of
complaints received, details of prosecution sanction, Agreed
List, ODI
etc. at regular intervals. The data will be updated every
month by the
CVOs. After a series of sensitisation meetings, at present,
143 CPSEs
and 26 Ministries have entered data related to 402 board level
officers
and 1799 below board level officers of CPSEs. This system
would be
operational on receipt of the 'Security Certificate'.
The
e-Service Book, launched by Dr Jitendra Singh, is a document
to record
all the events of a Government servant in his/her entire
service period
and career, recording each and every administrative action
concerning
the Government servant right from the stage of his recruitment
till his
retirement to reflect the history of service of a Government
employee.
The format of e-service book was finalised on December 5, 2016
and it
was decided to roll it out in DoPT initially so that necessary
changes
if required can be made along with credentials of software.
Accordingly
data of 661 employees of DoPT got verified and details as such
Aadhaar,
mobile no, DoB, leave balance, LTC details, salary details,
designations, photographs etc were updated. Physical service
book of
employees also got scanned and uploaded as legacy data. It is
decided to
integrate Personnel Information Management System (PIMS) with
Public
Financial Management System (PFMS) so that all financial data
will flow
from PFMS to PIMS (e-service book), in general terms in case
of change
in salary particulars due to promotion, increment, DA etc.
Change made
in one system will automatically reflect in other system which
will
reduce chances of errors etc. It has also been decided to
develop all
other applications impacting service book such as Promotions,
Advances,
Family declarations of employees etc. 27 such applications
have been
identified for development; out of this 12 applications will
be
developed by 31st May 2017 and remaining by 31st December
2017.
DoPT
has successfully implemented e-service book of its 661
employees and is
now taking concrete steps to roll out of e-service book in
respect of
all Central Govt. employees in a time bound manner with the
support of
NIC and involvement of Cadre Controlling Authorities. In this
regard a
workshop of all Cadre Controlling Authorities (CCAs) is being
organised
in April 2017 to discuss roll out plan in all Ministries and
Departments.
E-service book for all the employees
working in
attached offices, subordinate offices and autonomous bodies
for which
DoPT is administrative department would be undertaken shortly
and it
will be completed for approximately 10,000 employees by 30th
June 2017.
It is planned to roll out e-service book of all civilian
employees
(approximately 41 lakh) of Govt. of India by 31st March 2018
in
consultation with all CCAs.
The launch of e-Service
book is
expected to bring many positive outcomes. The shift to
electronic
service book would free up significant manpower to concentrate
on core
works of the Department. It will lead to stoppage of physical
movement
of Service Book and other documents between the Departments
that will
save time of the organisation and problem of missing Service
Book will
be eliminated. This will also enable timely verification of
Service Book
that will facilitate timely processing and finalization of
pensions.
Availability of centralized data will enable government for
policy
research and planning as educational qualifications and other
competencies and deficiencies may be easily obtained. It will
enable
Government to take transfer and posting decisions more
pragmatically
based on reliable first hand data.
